Link to the NZPCA's Code of Conduct http://www.nzpca.org/asset/downloadasset?id=d2256a09-5dac-4ec2-a400-6988baa8b49e
Link to the NZPCA's Fair Play Charter http://www.nzpca.org/asset/downloadasset?id=855fef2c-3176-4a2f-9f97-fa57b428db68
Members Handbook and By-Laws
Welcome to Pointways Pony Club. We look forward to getting to know you and your family a lot better as you become involved in our uniquely fun and challenging sport.
If this is your first time as a pony owner, or you are the parent of a new owner, right now you may be feeling a little overwhelmed. Don’t worry, we understand! We were all once wide-eyed and bewildered too. You’ve already taken the first step and made a great decision to join pony club. It’s the perfect place to meet like-minded people, and you’ll learn not only how to ride, but also how to care for your pony. And the best part, once you’ve signed up, the tuition with well qualified coaches comes free!
If you were to buy just one horsey book, we would strongly recommend it be the Pony Club Manual 1. It’s an excellent reference resource, and covers almost anything you are ever likely to encounter as a new-comer to equestrian activities. It has the added bonus of including everything required to gain the initial pony club certificates, but more on that later. Copies are often for sale through the club, or at many good horse or book stores.
Pointways Pony Club
Pointways is one of the oldest pony clubs in the country, established in 1947. It was originally based in Pakuranga, where St Kentigerns College is now located. Many members of this new organisation were the kids of farmers, as Pakuranga was considered way out in the sticks at time. In the early 1950s the club relocated to Manukau, to the same grounds Rainbows End is now.
Pointways finally moved to the present 42 ha (103 acres) Alfriston property in 1970. Some professional parents of that era had enough foresight to raise the money to buy the land, a decision for which we can now be extremely grateful. Whereas many clubs around Auckland rely on the goodwill of councils not to close them down as urban sprawl hits, Pointways is secure owning a wonderfully valuable asset. It’s covenanted under the Queen Elizabeth II Trust for open space, which means it will remain an equestrian facility well into the future. It also means the club has the ability to offer grazing; a luxury not all clubs can afford its members.
Pointways Pony Club is a member of the New Zealand Pony Club Association (NZPCA), with an elected committee administering the club’s affairs.
As your skills develop, it won’t be long before you’re tempted to get out and try your hand at competing, and we would really encourage you to give it a go. Pointways run many types of competitions on the grounds, which is ideal for those who do not yet have their own transport. But there are many events hosted by other local clubs. To help plan, you should be issued with an events calendar at the start of the season. You can also keep up with what’s on through the Equestrian Events column, in the classified section of the Saturday Herald. Flyers obtained from most horse shops are another way to keep in touch with up-coming events.
If you’re unsure of etiquette on dress code, rules, or what to expect on your day out, ask your coach or another pony club member. They’ll be happy to give you some advice. Have Fun!
During your time at pony club, you may get to participate in any of the following disciplines:
Sometimes described as the ballet of the equestrian sport. In dressage, the horse and rider perform set movements within an arena. It is designed as a test of obedience.
Possibly one of the best known and most popular disciplines. It is easy to understand, the horse and rider are required to jump a course of obstacles usually within a set time, without incurring any faults.
The most challenging and many will say the most fun of all the disciplines. It requires courage on the part of both horse and rider, negotiating a number of solid obstacles, travelling a greater distance at speed over open terrain.
One Day Events (ODE)
Sometimes confusingly held over two days.
This is a competition to find the true all-rounder, the triathlon of the horsey world. It combines the three disciplines of dressage, show jumping and cross country. The ultimate challenge and a real buzz on completion!
Contested sometimes as a team, or as an individual. Originated in the military to help soldiers develop their skills as riders. Examples can include bending (weaving), flagging, and barrel racing. Great fun for all level of competitors and their mounts.
Sometimes described as dressage over fences. Judges look for obedience, correct jumping technique as well as proper use of the arena and tidy riding. The fences are plain to resemble natural obstacles found out on a hunting field. A good place to begin a jumping career.
A novel jumping event ridden over a course that is a combination of both show jumps and cross country fences. It is judged on an optimum time, without dropping rails or having refusals.
An excellent introduction to competition. Usually held in two parts, flat and jumping classes. In the flat classes, you will compete in a ring with others of the same age and level as yourself, and as the name suggests, for ribbons as prizes. Some classes will be judged on the horse, others on the rider. In many ribbon days, some success is almost guaranteed (depending on numbers competing). Good for building confidence.
Transferring from another pony club
If you have belonged to another pony club, it will be necessary to transfer your membership and the NZPCA affiliation using a letter of eligibility from your previous club. You can probably obtain one of these from the club secretary, or by asking the head coach. Remember also to bring with you your certificate record card, so you can be placed in the best group to pick up directly from where you left off. It is a record of your learning and indicates to your new coach what you have already covered, and when you might be ready to sit your next exam.
‘Adopt a pony’ scheme
Pointways runs a scheme designed to give a young person and their family the opportunity to experience what it is like to own a pony. The scheme operates for a twelve month period on a minimal fee basis. The pony and its tack are on loan from the club for the period of the adoption. At the end of that period, if the child is still interested, the family can purchase a pony of their own.
The scheme calls for applications publicly, and is of course subject to the availability of a suitable pony.
Grazing is available to club members who do not have a property of their own. The Grazing Officer (GO) will allocate your pony to a specific grazing group. It is most important you follow the GO instructions and keep your horse/pony with its assigned group and in the correct paddock.
Horses are generally divided into separate paddocks of mares and geldings, with their body weight also factored in. The ‘thin’ horses are likely to be given the first pickings of the fresh grassier paddocks, and the ‘fatties’, the leaner pickings for the good of their health.
During the winter months, the GO will feed out hay to all horses grazing at the club. If you have any matters concerning the grazing, the GO is the first person to approach. Please be mindful that while every effort is made to accommodate any reasonable request, the GO has the welfare of all the animals as a priority. As such, please abide by any decision the GO may make.
Learning to ride
The club conducts rallies during the summer daylight savings months on Tuesday nights, from 5:30 – 7:30pm. You will be placed in a ‘ride’ with others of similar age and ability to yourself. These will be taken by a qualified coach, and will most likely include both riding and some practical theory on pony care. A few Saturday winter rallies are also organised, usually in preparation for a competition series held at the club during this time.
Attendance at rallies is expected in order to maintain your membership. If you are unable to make it for any reason, it is a courtesy to let the head coach or secretary know in advance. This is so we are able to ensure we have the right number of coaches on the rally nights. Please be tacked up and ready to ride promptly. Any notices will be announced at the start of the evening, so it is beneficial for parents also to be there to listen in, especially if you know messages are not always passed on.
Certificates of attainment
The level of your attainment in the sport is measured by practical and theoretical examinations. These are set by the NZ Pony Club Association, and are the same right around the country. It is designed to be a progressive goal, and a positive and satisfying learning experience. The entire syllabus is set out in the pony club manuals 1 & 2.
At most rallies you will cover material to meet the requirements for the certificate you are currently working towards. At the end of each rally, your coach will sign off your personal record card to show what aspects were covered. Once all material has been signed off, the head coach will be able to advise you of when you are able to sit the appropriate exam. Immediately prior to the exam, there will often be revision sessions held to ensure you are confident and adequately prepared.
The certificates you work towards are: D, D+, C, C+, B, H and A. Each one must be passed before the next is attempted. As a general rule, it takes around 2 seasons between each exam, but that can vary depending on your age when starting. The first three may be obtained sooner for older riders; very young riders may take longer.
Buying a pony
Buying a pony, particularly your first, is something that requires very careful consideration. Many people have horror stories about mistakes made around this introduction to horse ownership. It’s for this reason it is essential to get some sound advice from someone experienced. This is where pony club acts as a fantastic network! Ask your coach if they know of any suitable mount. Many of the best horses are sold through ‘word of mouth’ and a number never make it to the advertising pages. Plenty of horses appear on ‘trade me’ or in horse magazines, but they are not always what seem. It’s so easy in the excitement of the moment to be persuaded to buy the first pretty pony you come across. Most coaches are only too happy to go with you to check out a pony, or will make inquiries for you into the back ground of one that may have attended another pony club. It’s really important to get the combination right, a horse and rider who suit one another, and that’s the top priority of any coach.
When you’ve finally found the one you think is right for you, it’s always a good idea to get a vet to give it the once over. This helps ensure there isn’t an underlying problem that might have gone unnoticed. It’s a little like getting your mechanic to give a pre-purchase inspection to a new motor vehicle.
Helping at rallies
If you’re standing around watching your daughter/son at rally, thinking I’ve no idea what I’m doing here, be assured you need no particular horsey knowledge to be of assistance to the coach. It’s always greatly appreciated when a parent uses some initiative, for
instance in helping set up some simple jumps, or to pick up poles. Feel free to ask the coach in advance if there is anything that may be needed for that day’s lesson. It may be help with setting up an arena or dismantling at the end of rally; and it’s always great to feel useful.
The club’s 42ha provides ample opportunity to ride recreationally. It’s possible to ride to the back of the farm and through the pine blocks, but we would recommend you take a buddy with you.
The grounds are continually being developed and improved to meet the training requirements of its members. When the grounds are open, you’re welcome make use of all the great facilities, including the cross country fences. Again though as a precaution, we would ask that you do not attempt any of the course without someone else around who could assist you in case of an accident.
Due to the density of the traffic, road riding outside the club grounds is discouraged.
Attending your pony’s needs
It is a requirement that you visit your horse/pony at least three times a week to attend his needs. If you have a problem, again you can seek advice from a senior member or coach. Your pony club manual is another useful place to look for guidance. If you’re going away on holiday, let others in your paddock group know, and make sure you arrange for someone else to check on your pony. It is the pony club’s aim to ensure all horses are cared for adequately through education of the owner.
Remember to waterproof your pony’s rug before winter. A cover that’s wet through is worse than no cover at all.
Your pony’s feet will need regular attention from a farrier, approximately every six weeks. If you’re not sure who to use, ask around. Please remember to clean up after your horse has been shod.
The pony club has a worming programme for those grazing on the property. It is important all horses in the group are drenched at the same time. You will be advised when this is taking place, again
approximately every six to eight weeks depending on the paste used.
Most of the fences are electrified. The horses respect them, and it’s wise for you to always treat them as live. Keep all tapes attached to ensure the fencing systems function properly. It’s amazing how quickly some animals will notice no current going through, and will take full advantage of them being off.
When riding through, please leave the gates as you find them, either open or closed.
The club is administered by a committee, which usually meets monthly. These people are elected each year through the club’s annual general meeting. A number of sub committees may also be formed to cater for things like organising events or for the purpose of managing the farm.
As well as the usual positions, the club has two special posts.
An elected position and chiefly a technical role. This person is responsible for interpreting the rules of the NZ Pony Club Association, and is in charge of organising exams. He/she is the person to turn to when dispensation is needed to ride in competitions, or for exams. They can also act as the go-between for rider and committee/organisers in the event of a dispute. Their main purpose is to oversee the smooth running of clubs within their jurisdiction.
Not necessarily on the committee, but responsible to the committee for the grazing needs and general welfare of the horses/ponies grazing on the club grounds.
Sets out the dates of rallies, events and other important club activities.
Life Member: Appointed at an Annual General Meeting for services to the club.
Junior Member: Aged under 17 years
Senior Member: Aged 17 – 21 years
Adult Member: Aged over 21 years
Honorary Member: Appointed by the committee
Facility user: May graze elsewhere or at the club, but pay an annual fee to use facilities
Ground fee payers: Non-members who pay a day fee to ride on the grounds.
The Club has an obligation to provide opportunities for you to develop horsemanship (riding) and horse mastership (caring) skills as set down by the NZPCA.
Your obligation is to contribute to the growth and success of Pointways Pony Club and to be considerate and respectful of other members and uphold PC rules.
POINTWAYS PONY CLUB INC BY-LAWS
These by laws are in accordance with Rule31b of the Club’s Rules and regulations
They may be rescinded, added to or amended by the committee provided not less than fourteen clear days “Notice of Motion” is given to each committee member. The motion must be debated and put to the vote at the next Committee Meeting.
Uniform and Dress
The Club uniform is:
For junior riding members:
White shirt, black tie, cream jodhpurs, club vest, jodhpur boots and safety approved riding helmet
For senior members:
As for junior members but riding boots may be worn
The Club uniform must be worn at the Club during rally days. Long sleeves must be worn for jumping
Except where club uniform is specified members may wear jackets during dressage and show jumping events at or away from the Club
The District Commissioner/ Head Coach or his/her appointee may permit the removal of ties, sweatshirts or jackets in accordance with weather conditions.
No person under the age of 18 shall be alone at the grounds. An adult should always be present
In cross-country training and eventing, current medical armbands, body protectors as per requirements by NZPCA and long sleeves must be worn.
A fastened helmet, which meets the NZPCA Safety Standard must be worn at all times.
Tagging of helmets has been introduced in 2011 as evidence they meet the standard.
Only C+ certificate holders and above may lunge after completion of an approved lunging course & with the permission of the Head Coach.
Grazing Horses and Ponies
Prior acceptance by the club of a grazing horse or pony, approval of suitability must be sort from the Grazing Officer.
At the time of acceptance members are required to read and agree to the grazing rules.
All ponies shall be well groomed and turned out before taking part in any organized rally/events on Club grounds. Any member whose horse is, in the opinion of those in control for the day, not properly groomed or harnessed or whose tack is considered un-sound shall not take part and shall not ride on the property. Any horse considered unsound in the opinion of the coach may be excluded from participating or riding on the grounds.
Hygiene and Safety
Droppings deposited by horses in the vicinity of Club buildings, sand arenas, grooming yards or feeding areas must be removed immediately by the person in charge of the horse.
Food for human consumption when brought to the club locker room should be in vermin proof containers
Horses and ponies can only be fed “hard feed’ in the pens behind the Information Centre / clubhouse or in other areas designated. Please be considerate of other horses.
Firearms or offensive weapons must not be carried or discharged on Club property.
Riding with only a lead rope and halter is not permitted. Helmets are to be worn when mounted at all times.
Jandals and open toed footwear are not allowed when working with horses and ponies.
Horses/ponies that are deemed unsuitable for PC due to their behavior (that could lead to possible danger to other members or mounts) could be asked to be removed from the property.
Shoeing and obtaining the services of a Farrier is a member’s individual responsibility. The member must pick up or sweep up nails etc
A locker is available to members for an annual fee, for storage of personal equipment, but such items are left at owners’ risk. Valuable items such as saddles and bridles should be insured.
Gates and Water
Farm gates etc must be kept shut unless authorized to be left open for a specific purpose. Paddocks closed for hay-making must not be entered without authority either mounted or on foot. A notice will be displayed advertising which paddocks are closed for hay, re growth, spraying etc.
Broken fences & pipes and overflowing tanks etc must be reported to the Grazing Officer.
Please report if the water pump is running continuously.
Family dogs are permitted on the Club provided they are kept on a leash. No dogs on the grounds on competition days.
A riding member may have a riding guest, to the Club The Club Secretary, District Commissioner or Head Instructor must be notified prior to their arrival, and the appropriate ground fees must be paid.
Visiting riders attending courses or events at the Club are subject to these bylaws.
Cross Country Obstacles
Riders must not attempt cross country obstacles unless in the presence of two other responsible persons (1 of whom must be An Adult) who can obtain help in case of an accident.
Obstacles flagged for an event must not be attempted or negotiated prior to the event. Under NZEF rules, this is an offence and incurs elimination from the event
Notification of the Cross Country being CLOSED will be displayed on the front gate
Show Jumping Obstacles
Riders may only jump in the arenas in the presence of an Adult.
All obstacles must be removed from the Rowan arena on completion of use, no jumping in the MacDonnell Arena.
Any horse suspected of being sick must be immediately brought to the attention of the Grazing Officer
Sick horses isolated to prevent spreading of an infection must not be approached by unauthorized persons or be allowed in contact with other animals.
A sick horse is the responsibility of the owner not the Club. Where the owner of the horse suspected of being sick cannot be contacted within a reasonable period of time or where the owner is absent from New Zealand the Club will obtain the services of a Veterinarian, such services charged to the member.
The owner or their appointee must attend horses daily that are being penned and all droppings must be removed. The Grazing Officer must be contacted and advised.
The Grazing Officer controls the rotational grazing of member’s horses and members must graze their horses as directed. Complaints must be directed to the President who may direct that the complaint be put in writing to the Secretary for consideration by the Committee
Member not normally grazing and visitors will be charged grazing fees as set by the Committee
Owners intending to remove their horses from grazing temporarily must give prior notice to the Grazing Officer (the member is still liable for paying grazing fees)
Where an owner intends relinquishing grazing privileges for more than 28 days, retention of this privilege can only be assured by continued payment of grazing fees for the period of absence.
Should an owner elect to forgo grazing privileges and not pay grazing accounts, a return to grazing will be in accordance with any waiting list in existence at the time
The Grazing Officer must be advised verbally and the Treasurer in writing of any intended movements.
Except with the prior approval of the committee or its appointee, an owner with a grazing horse, which is intended for sale or disposal, cannot have a replacement horse grazing at the Club prior to the disposal of the first horse.
Grazer's are required to contribute an additional seven working bee hours towards maintaining and improving the farm as directed by the Grazing Officer.
Rule 2.15 and 2.16 of the clubs rules and regulations outline resignation discipline and expulsion of members as well as harassment and dispute procedures.
The committee will deal with any infringements of the clubs bylaws, rules and regulations, or the NZPCA code of conduct as per the procedures set out in the above rules.
Any instruction given by members of the Club’s Executive must be obeyed
Vehicles on Club Property
Reasonable speed should be observed on the farm at all times.
Owners may apply to the secretary to park floats/trucks. They do so at their own risk.
They must be moved when asked, for events or for any other reason.
Updated information must be supplied.
Farm tractors must be driven only when authorized and by competent drivers. They must not be driven on public highways or hill country regarded as dangerous
In order to avoid an accident trailers towed by tractors etc must not be excessively laden. Children must not ride on trailers when towed up or down steep gradients. No person other than the driver is permitted to ride on the tractor.
Any complaint directed at club management may be required to be put in writing to the Secretary
Notices to members of club activities will be sent via email, be published in the Club Newsletter, and on the Club’s Members Facebook Notice board.
Should you require different arrangements please contact the Secretary.
The clubs website is www.pointwaysponyclub.co.nz
Events calendar and other useful information will be posted on the site.
Notification of cancellations and postponements of rallies or events will be posted on the website.
Death of a Horse
A dead horse or pony must be covered from sight immediately and, either other horses or ponies removed from the paddock or the dead animal removed to an isolated area. The owner and insurance company must be notified.
Disposal of a dead horse is the responsibility of the owner under advice from the Grazing Officer.
End of Day Activities
At the conclusion of a day’s activities all unnecessary lights will be extinguished and the last member to leave the club will make sure the road frontage gates are locked.
All grazing horses and ponies will be compulsory drenched/pasted under club arrangements. Owners must be present and if not are liable for a surcharge set by the committee
Owners of horses when first brought to the club for permanent grazing must either show evidence that the horse has recently been drenched or agree to a supervised programme of drenching.
Accidents and Injuries
Personal accidents and injuries must be reported to the secretary or a member of the committee. A First Aid kit is kept in the Canteen. It is recommended that all members have a personal first aid kit.
Junior or senior members and adult riding members and parents are required to attend a minimum of 15 working bee hours each financial year (or provide acceptable service to the club in lieu of attendance); 25 hours for a family of two or more.
If you are unable to attend an official working bee date you will likely to be assigned a specific task which can be completed in your own time.
Nonattendance will be charged to the members at such rate as set by the committee.
There will be no riding while a working bee is in progress.
Grazers need to contribute and additional seven working bee hours towards maintaing the farm as directed by the Grazing Officer.
Interference with Members Horses
Unnecessary interference with the ponies or horses of other members is not permitted.
Riding on Metalled Roads
To lessen stone bruising, riders should walk their horses on metalled roads.
Cups and Trophies
To be eligible for Club Trophy or Cup events, a pre-requisite is that the member must have attended a minimum of five rallies at Pointways Pony Club in the season the event is conducted, three of which must be on the nominated mount.
Ribbons or rosettes, as appropriate will be awarded to place-getters on the day regardless of trophy eligibility but subject to the rider competing in their respective group.
Those seeking to obtain dispensation form these bylaws must write to the Secretary, setting out the circumstances so that the committee can decide eligibility
Trophies and Cups must be returned to the Secretary eleven months after being awarded or on request of the Committee
Members resigning from the club are not eligible for a refund of fees except in special circumstances approved by the Committee.
New Junior and Senior members who have transferred from another club to Pointways Pony Club are required to pay an entrance fee but not a subscription or affiliation fees for twelve months from the 1st of April provided that the applicant can produce evidence of being a financial member of and having resigned for another club.
It is expected you will attend 70% of rallies in order to retain membership and grazing privileges. You must apologise in advance to the Head Coach if you are going to be absent. It is a courtesy and allows the club to engage the correct number of coaches.
Re-entry can be obtained by paying entrance fees set by the committee at the time.
Rallies will be arranged by the Equestrian sub-Committee and shall be held at such times and places as it thinks fit
Rally dates are available at the beginning of each season and we ask that those days are kept for pony club members.
Rallies only to be organized by the Head Coach/ DC No unauthorized person shall hold a rally or coach at a rally.
Mounted rallies consist mainly of riding and horse management.
Teamwork will be encouraged in preference to individual competition. Unmounted rallies will be arranged for horse management for certificate preparation.
If you are unable to attend the rally you are not to ride while the rally is in progress.
It is expected that parents are present at their child’s rally as they are responsible for the horse. If they cannot be there they are to nominate another parent.
We do require parents from time to time to help at rallies to setup jumps, pickup poles etc.
The annual general meeting will elect two delegates (preferably Committee members) to the Auckland Area Pony Club’s Committee to hold office for one year. (Included should be a Senior Member)
Members Visiting Other Clubs
A member wanting to attend a rally at another Pony Club must seek permission of the District Commissioner.
Attendance at other club rallies can be counted as qualification for exam preparation at the discretion of the Head Coach or DC.
Mares in Foal and foals
A mare in foal must be removed from the Club before the seventh month of pregnancy. Horses/Ponies younger than three years are not permitted to graze on Club property
Visiting coaches conducting courses of mounted coaching at the club may be requested to include a ground fee (as set by the committee each year) in their scale of charges. The scale of charges is to include appropriate grazing fees if applicable.
Visiting coaches conducting lessons or giving instruction on the Club grounds may be subject to approval of the Head Coach or District Commissioner.
Use of Arenas for private instruction
Arenas need to be booked for private instruction thru the Club Secretary to guarantee availability,
A Junior Committee may be formed at the discretion of the Club Committee
A Junior Committee will be comprised a President, Secretary, Treasurer (who must be a Senior member of the Club) and three Committee members
A Junior Committee will be chaired by a member of the Clubs Committee (other than a Senior Member) who will report the Junior Committee’s business to the Club Committee
The objectives and intentions of the Junior Committee must have the approval of the Club Committee before being proceeded with
Monies collected by the Junior Committee must be deposited in the Club’s bank (a separate account may be opened). The Junior Treasurer will be accountable to the Club’s Treasurer. Authority to withdraw money from a separate account (if opened) will comprise two signatories – one of which must be the Club Treasurer.
Riding through the pinus radiata woodlots is permitted but smoking within the woodlots is strictly prohibited.
Neither Pointways Pony Club Inc nor any person acting on its behalf shall be held responsible for any accident or injury at any time to members, their horses or ponies or damage to third party property.
Pointways Pony Club is a member of and subscribes to the New Zealand Pony Club Association and complies with association rules, regulations, by-laws and directives.
Smoking is not permitted on Pointways grounds.
It is a SMOKE FREE ZONE.